How much does it cost to have an event at the Vinton War Memorial?
What does my rental include?
Can you provide plates, glasses, utensils, tablecloths & napkins?
Can I hold a date without a contract?
What times can I rent?
Can I have access to the building before the time on my contract?
Do you have convenient & ample parking?
Can you hold both a ceremony & reception at the Vinton War Memorial?
Can I use a caterer not on your approved list?
Can an event be self catered?
Do you allow alcohol?
How do I obtain a Virginia ABC Banquet License?
How much is the deposit and when is the remainder of my payment due?
How much does it cost to have an event at the Vinton War Memorial?
The cost of renting space at the VWM depends on:
- The day of the week, square footage required, number of attendees, length of time needed for event and time of the year (please allow enough time to cover decorating, vendor entry/set up, actual event and clean up)
Additional costs you may need to factor in, depending on your needs:
- Rentals: i.e. Linen tablecloths and/or napkins, china, utensils, glassware
- Catering: We have eight approved caterers to choose from
- Decorations: Provide your own centerpieces, mantel arrangements, etc.
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What does my rental include?
Your rental includes a custom floor plan, tables/chairs, set-up of the tables/chairs. The staff will be on the premises to assure that the temperature is comfortable, restrooms are clean and to assist with any audio/visual equipment, lighting changes, etc. The use of our space and all of our amenities are included in your rental rate. Note: Some amenities are room dependent.
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Can you provide plates, glasses, utensils, tablecloths & napkins?
Yes. We can a variety of additional rental items that may be needed for your event. Fees for these items are at an additional cost.
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Can I hold a date without a contract?
We offer a 14-day tentative hold with no obligation to book. If someone else inquires about the same date, we would then give you 24 hours to confirm or release the date. Your event deposit and first payment is due upon signing of the event contract.
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What times can I rent?
We have a three hour minimum to rent. Your rental can be anytime between 7:00 AM to 11:00 PM. Please make sure to include enough time to cover decorating, vendor entry/set up, actual event and clean up.
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Can I have access to the building before the time on my contract?
We offer a half hour grace period on the front end of your contracted time. Otherwise, you can purchase more time on an hourly basis.
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Do you have convenient & ample parking?
We have 200 parking spaces located directly next to the facility.
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Can you hold both a ceremony & reception at the Vinton War Memorial?
Yes. There are many ways to coordinate the logistics of your ceremony and reception. We can accommodate up to 140 people for a wedding ceremony in our Dogwood South Ballroom with the reception in our Dogwood North Ballroom. We can also accomodate your reception in the entire Dogwood Ballroom with a quick turn around time after your ceremony. We can fit up to 175 guests with an untraditional floor plan in our Grand Ballroom (ceremony & reception both set in same room).
We also have beautiful outdoor areas that can be used for a ceremony and/or reception.
Please schedule a tour with us to discuss custom ceremony & reception possibilities.
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Can I use a caterer not on your approved list?
Yes, you can use a caterer not on our list, additional fees of up to $125 would apply, depending on the size of your event. We would also need a copy of the caterer's current business license, health department certificate and proof of insurance.
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Can an event be self catered?
Yes. Additional fees may apply.
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Do you allow alcohol?
Yes. If your event is a private event by invitation only and an open bar is provided we no longer require that you obtain a license. If your event is a private event by invitation only with a cash bar or BYOB (bring your own bottle) an ABC Banquet License or use one of our approved caterer's licenses must be obtained. Note: most of our caterers do not have an off-site alcohol license.
Your caterer will include a bartender(s) in their proposal to you whether you use their license or the ABC Banquet License. The license is to be posted on all bars and/or tables where alcohol is served.
Please ask for a copy of our Alcohol Policy, if you plan to serve beer, wine and/or mixed drinks at your event.
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How do I obtain a Virginia ABC Banquet License?
Please visit http://www.abc.state.va.us/licensing/banquet.htm or contact the local ABC office located on Peters Creek Road (540) 562-3604.
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How much is the deposit and when is the remainder of my payment due?
We will collect a refundable damage deposit. The deposit is approximately $500. 25% of your estimated total is required as payment upon signing of the event contract.
The refundable damage deposit will be returned to you approximately two weeks following your event. If we waive the damage deposit, then 25% of your rental fee will become your deposit. Both types of deposits would be due at the time you sign a contract.
The remainder of your payment is due no later than 30 days prior to your event. If your event is scheduled within 30 days, the entire payment is due with the signed contract.
Acceptable forms of payment are cash, checks, cashier's checks, Visa and Mastercard.
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